PRESIDENT

A. Requirements:

1. Minimum two years prior experience on the CAPPA Board of Directors.
2. Senior experience in production/revenue accounting.
3. Experience working within a committee system.

B. Primary Duties

1. Chair all meetings of the CAPPA Board of Directors.
2. Chair all meetings of the general membership of the Association.
3. Exercise general supervision over all affairs of the Association.
4. Act as publisher in the preparation of the monthly ReCap newsletter.
5. Ensure the operations of the Association occur as prescribed in the By-Laws.
6. Monthly report to the Board of Directors.
7. All other duties as prescribed in the By-Laws of the Association.

C. Authority:

1. The President is an Officer of the Association, and as such, has signing authority for cheques prepared by the Treasurer.
2. The President has the authority to speak on behalf of CAPPA on production/revenue accounting concerns in dealing with other Associations or CAPPA Association business with the Board's directive, as required.
3. The President is a de-facto member of all committees of the Association and as such, may attend any meetings as he/she sees fit.

D. Responsibilities:

1. Attend all meetings of the CAPPA Board of Directors.
2. Attend all meetings of the general membership.
3. Attend meetings of each of the Association's standing committees and task forces as required.
4. Prepare monthly report for publication in ReCap.
5. Assist Directors and Vice President in meeting their Association goals.
6. Review monthly and annual financial statements and sign off on areas of responsibility each month.

VICE PRESIDENT

A. Requirements:

1. Minimum one year prior experience on the CAPPA Board of Directors.
2. Senior experience in production/revenue accounting.
3. Experience working within a committee system.

B. Primary Duties:

1. In case of the absence or disability of the President, the Vice-President will assume the President's duties.
2. Monthly report to the Board of Directors.
3. All other duties as prescribed in the By-Laws of the Association.

C. Authority:

1. The Vice-President is an Officer of the Association, and as such, has signing authority for cheques prepared by the Treasurer.

D. Responsibilities:

1. Attend all meetings of the CAPPA Board of Directors.
2. Attend all meetings of the general membership of the Association.
3. Attend meetings of each of the Association's standing committees and task forces as required.
4. Submit monthly reports to ReCap as required.
5. Assist portfolio Directors in meeting their Association goals.
6. Review monthly and annual financial statements and sign off on areas of responsibility each month.

PAST PRESIDENT

A. Requirements:

1. Past President of the Association.

B. Primary Duties:

1. Ensure the Association is run in accordance with the By-Laws of the Association.
2. Provide guidance and assistance to the current President.
3. Ensure that the volunteers of the Association are recognized on a yearly basis.
4. Recruit volunteers and Board members.
5. Chair the Nominations Committee.

C. Authority:

1. The Past President is an Officer of the Association, and as such, has signing authority for cheques prepared by the Treasurer.

D. Responsibilities:

1. Attend all meetings of the CAPPA Board of Directors and all business meetings of the Association.
2. Review monthly and annual financial statements and sign off on areas of responsibility each month.

SECRETARY

A. Requirements:

1. Minimum one year prior experience on the CAPPA Board of Directors.
2. Senior experience in production/revenue accounting.
3. Experience working within a committee system.

B. Primary Duties:

1. Ensure that the minutes for all Directors meetings are recorded and distributed to the Directors and the Association's Accountant.
2. Ensure that a quorum of 2/3 (two thirds) will be met for each Board meeting, informing the President if this will not occur for further direction.
3. Record, prepare and distribute to the general membership the minutes of business meetings of the Association, as prescribed in the By-Laws, with copies to the Association's Accountant.
4. Supervise CAPPA office administration and approve applicable invoices for payment.
5. Ensure that all correspondence and meeting minutes of the Association are maintained in the records. This entails liaising with the Association's Executive Director for copies.
6. Submit the yearly Audited Financial Statements as well as a list of Officers and Directors of the Association to Alberta Consumer & Corporate Affairs in order to maintain CAPPA's registration according to the Societies Act.
7. Ensure membership database is kept up-to-date, data to be provided by the Executive Assistant as changes occur, in accordance with the By-Laws of the Association.
8. Ensure that any Storage firm used by CAPPA is provided on a yearly basis with a list of the Officers of the Association (as these members and the Executive Director are the only ones with authority to remove documents from storage).
9. Maintain all Association contracts and other documentation.
10. All other duties as prescribed in the By-Laws of the Association.

C. Authority:

1. The Secretary is an Officer of the Association, and as such, has signing authority for cheques prepared by the Treasurer.
2. Holds the Seal of the Association.

D. Responsibilities:

1. Attend all meetings of the CAPPA Board of Directors and all Business meetings of the Association.
2. Review monthly and annual financial statements and sign off on areas of responsibility each month.

TREASURER

A. Requirements:

1. Minimum one-year prior experience on the CAPPA Board of Directors.
2. Senior experience in production/revenue accounting.
3. Experience working within a committee system.
4. A sound knowledge of financial accounting principles.

B. Primary Duties:

1. Liaise with the Accountant of the Association.
2. Oversee daily financials and financial management:
   1. Have the signing authorities changed for the CAPPA bank accounts.
   2. Minutes of the Board of Director's meeting identifying new members must be signed by a previous signing officer and sent to the bank. After the bank has received the necessary documents, the new officers must sign the bankcards.
   3. Ensure that the Accountants have all necessary records to maintain proper Association books of account, showing funds received and collected and all records of payments in order to perform monthly reconciliation.
   4. Supply the Accountant and auditor of the Association, as soon after June 30th year end as possible, with the financial records and the minute book so that the Audited Financial Statements may be prepared. (Minute book may not be required if Accountants are provided with monthly copies of Directors, Business and Committee meeting minutes.)
   5. Prepare monthly budget report for each Director to approve.
   6. Ensure directors receive monthly statements from Accountants.
   7. Ensure invoices are paid on a timely basis.
3. All other duties as prescribed in the By-Laws of the Association.

C. Authority:

1. The Treasurer is an Officer of the Association, and as such, has signing authority for cheques prepared by the Treasurer.

D. Responsibilities:

1. Attend all meetings of the CAPPA Board of Directors and all Business meetings of the Association.
2. Liaise with the Accountants to ensure the accounting records of the Association are being maintained.
3. Report to the Board the current financial status of the Association.
4. Attend meetings of various committees as required.
5. Member of the Executive Committee.

CORPORATE RELATIONS

A. Requirements:

1. A keen interest in and a desire to be a part of the advancement of the Association.
2. Provide monthly newsletter with a brief synopsis of the up-coming speaker.

B. Primary Duties:

1. Recruit topics and speakers for the monthly luncheon meeting of the Association.
2. Prepare the monthly advertisement for the luncheon in the ReCap newsletter.
3. Introduce and thank the Guest Speaker each month.
4. Obtain a synopsis of presentation from the speaker, where possible, for publication in the ReCap.
5. Monthly report to the Board of Directors and for publication in ReCap.
6. Coordinate all monthly luncheon arrangements.
7. Coordinate advertising of CAPPA luncheons in various industry publications.
8. Plan monthly luncheon dates with hotel, ensuring they fall within the dates between production/revenue accounting deadlines (between 19th and 24th of each month).
9. Assist and maintain lines of communication with other industry associations and generally raise the profile of CAPPA and the Production Accounting profession.
10. Provide a monthly written report to the Board detailing monthly attendance by members, non-members, total cost, etc.

C. Authority:

1. Has the authority to enlist the assistance of others in order to obtain luncheon speakers.

D. Responsibilities:

1. Attend all meetings of the CAPPA Board of Directors.
2. Attend all Business meetings of the Association.
3. Review monthly and annual financial statements and sign off on areas of responsibility each month.
4. Control attendance at luncheons, by coordinating with the Association's Executive Director.
5. Ensure that a replacement is available for times when unable to attend the monthly luncheon.
6. Review monthly and annual financial statements and sign off on areas of responsibility each month.

EDUCATION

A. Requirements:

1. A keen interest in and a desire to be part of the advancement of the Association.
2. A sound knowledge of production accounting.
3. A graduate of the CAPPA Program.

B. Primary Duties:

1. Liaise with Education Institutions to ensure Seminars and Education programs are conducted to the specifications of the Association.
2. Analyze the costs, revenue, etc. and provide a report prior to year-end of having the seminars conducted through an Institution and make recommendations to the Board as to the continuation or termination of this project.
3. Ensure the membership is receiving education and information on relevant topics.
4. Communicate and liaise with various government agencies interested in holding production accounting related seminars.
5. Make recommendations to the Board as to seminar subsidies for members.
6. Inasmuch as the Conference is an educational experience for the members, provide guidance or assistance on relevant and timely topics necessary for the continued success of the conference.

C. Authority:

1. Has authority to make necessary expenditures required in holding a seminar or education program unless the seminar or education program is run at a loss, whereby prior Board approval is required.

D. Responsibilities:

1. Attend all meetings of the CAPPA Board of Directors.
2. Attend all business meetings of the Association.
3. Chair all CAPPA Education Committee meetings.
4. Review monthly and annual financial statements and sign off on areas of responsibility each month.

GOVERNMENT LIAISON & EMERGING ISSUES

A. Requirements:

1. A keen interest in and a desire to be a part of the advancement of the Association.
2. Senior knowledge of production and revenue accounting with special emphasis on Alberta regulations and issues relating to the Alberta, B.C., Saskatchewan and Manitoba regulatory bodies.

B. Primary Duties:

1. Liaise with government agencies in B.C., Alberta, Saskatchewan, Manitoba and other provinces on behalf of the Association.
2. Attend meetings of CAPP, or assign an appropriate committee member to attend on behalf of CAPPA, to ensure that implications for production accountants are considered in policy decisions.
3. Present a monthly written report to the Board for publication in the ReCap. Topics of articles will typically include:
   1. New developments in royalty or regulatory policy that affect production accountants.
   2. Explanation of business risk issues that may not be readily apparent to production accountants, but should be managed on behalf of the firm.
   3. Information of the status or success levels of implementations. For example, the progress of industry in reducing the total of provisional assessments.
   4. Opinions on potential inequities or anomalies that may exist within regulation. Care must be taken to publish balanced viewpoints in this area.
4. Assist the Seminar Director in managing seminars on regulatory or royalty issues.

D. Responsibilities:

1. Attend all meetings of the CAPPA Board of Directors.
2. Attend all business meetings of the Association.
3. Prepare a written submission for at least 80% of the ReCaps.
4. Attend government/industry meetings which are set up to decide, or disseminate information on, regulatory reporting or royalty policy.
5. Review monthly and annual financial statements and sign off on areas of responsibility each month.

EVENTS

A. Requirements:

1. A keen interest in and a desire to be a part of the advancement of the Association.
2. Prior experience on the Conference Committee as chairperson would be an asset or been previously involved in event organization.

B. Primary Duties:

1. Organize the annual CAPPA conference, golf tournament, curling bonspiel and other member events.
2. Coordinate the Committee volunteers.
3. Act as liaison between the Events Committees and the Board of Directors.
4. Present the annual budget for events to the Board of Directors for approval.
5. Ensure that Committees are acting within the By-Laws of the Association.
6. Initiate planning and booking of event venues for the following year's events.
7. Present a written report for monthly Directors' meetings and publication in the ReCap.

C. Authority:

1. Approve expenditures, which fall within the events budget, and provide to the Treasurer for payment.

D. Responsibilities:

1. Attend all meetings of the CAPPA Board of Directors
2. Attend all business meetings of the Association.
3. Attend Events Committee meetings.
4. Review monthly and annual financial statements and sign off on areas of responsibility each month.

MEMBER SERVICES

A. Requirements:

1. A keen interest in and a desire to be a part of the advancement of the Association.

B. Primary Duties:

1. Provide the Secretary of the Association with a membership list, updating as changes occur.
2. Provide a written report to the Board of Directors for publication in ReCap.
3. Provide the membership with an industry membership survey on a yearly basis.
4. Responsible for maintenance and continual improvement of the Job Board.

C. Authority:

1. Has the authority to hire assistance during membership renewal period with prior approval of the estimated cost by the Board of Directors.

D. Responsibilities:

1. Attend all meetings of the CAPPA Board of Directors.
2. Attend all business meetings of the Association.
3. Review monthly and annual financial statements and sign off on areas of responsibility each month.

---